Build your table plan visually, assign guests, manage dietary requirements, and send confirmations — all from the same platform you used to run your entries and judging. No spreadsheets, no back-and-forth emails.
✓ Visual drag-and-drop layout
✓ Dietary & accessibility tracking
✓ Guest self-service options
✓ Automated confirmation emails
Seating planner — Awards Gala 2025
Floor plan
240 guests
24 tables
STAGE
T1
10
T2
10
T3
10
T4
10
T5
8/10
T6
10
T7
10
VIP
8
T9
10
T10
10
+ 14 more tables · drag to rearrange
What it does
Everything table planning needs
Visual floor plan builder
Drag and drop tables to match your venue layout. Add round tables, banqueting tables, or custom shapes. See the full room at a glance.
Guest assignment
Assign guests to tables individually or in groups. Search by name, company, or ticket type. Move guests between tables with a single drag.
Dietary & accessibility tracking
All dietary requirements and accessibility needs are captured at registration and surfaced in the planner — no separate spreadsheet needed.
Automated confirmations
Send branded table confirmation emails directly from the platform. Guests receive their table number, menu choice, and event details in one message.
Sponsor table management
Designate sponsor tables, track complimentary seats, and manage VIP placements — all visible in the same plan as general admission.
Export and print
Export your final plan as a PDF for the venue, or download a guest-by-table list for front-of-house. Always up to date, never out of sync.
How it works
From guest list to floor plan in minutes
1
Import your guest list
Your registered guests are already in Evessio — there's nothing to import. The seating planner pulls directly from your bookings, complete with dietary requirements and company information.
Guest list — 240 registered
⌕ Search guests…
All
Unassigned (18)
SR
Sarah Reynolds
Incisive Media · Vegetarian
Table 3
JK
James Kowalski
Emap · No requirements
Table 1
MT
Maria Torres
CloserStill · Gluten free
Unassigned
DP
David Park
JP Media · No requirements
VIP Table
Table editor — Table 1 selected
Table 1 — 10 seats
T1
JK
SR
AB
CL
DM
+
5 of 10 seats filled
Dietary notes
2 × Vegetarian
1 × Nut allergy
2 × No requirements
Sponsor table Incisive Media
2
Build and arrange your tables
Add tables to your floor plan, set their capacity, and assign a name or sponsor. Click any table to see who's seated there, their dietary requirements, and how many seats are still open.
3
Assign guests with one click
Drag guests from your list onto any table, or use the assign button to place them. Unassigned guests are highlighted so nothing gets missed before the night.
Assigning — Maria Torres → Table 5
Drag guest to assign or select table below
MT
Maria Torres
Dragging… · Gluten free
Available tables
T5
8/10
T6
10/10
T7
9/10
T8
7/10
Table confirmation email — preview
AWARDS GALA 2025
evessio.com
Your table confirmation
Hi James, your table has been confirmed for the Awards Gala 2025.
Your table
Table 1
Incisive Media
Menu
Standard
Doors open
6:30pm
Dress
Black tie
4
Send confirmations in one click
Once your plan is finalised, send branded table confirmation emails to all guests directly from the platform. Includes their table number, menu choice, and any event details you want to include.
Connected platform
Part of your full awards programme
The seating planner isn't a bolt-on. It's built into the same platform you use for entries, judging, and communications — so your guest data is always current.
Entry management
Guest bookings flow automatically into the planner — no manual exports.
Communications module
Table confirmations sent from the same branded email system as your other comms.
Revenue portal
Table bookings and ticket sales tracked in the same revenue dashboard.
Reporting
Guest attendance, dietary totals, and table utilisation all in your post-event report.
